07/20/2016
IMPORTANT: Changes to 9401 Transmittals and ODM Trainings
Effective August 1, 2016, the Ohio Department of Medicaid has updated the form and process for completing the ODM 9401, previously the Facility CDJFS Transmittal. Depending on the type of request and/or update, nursing facilities (NF) will submit the ODM 9401 to either:
- The PASSPORT Administrative Agency (PAA),
- The Ohio Department of Medicaid (ODM); or
- The County Department of Job and Family Services (CDJFS)
What is NOT Changing?
- Submission of the new ODM 9401 will continue to go to CDJFS on admission, discharge and change of patient income or assets.
- Preadmission Screening and Resident Review (PASRR) requirements are not changing with this updated form
- NF is still required to submit PAS and receive an approval prior to facility admission
- The process for a NF to submit a LOC request (ODM 3697 or alternative form) is not changing
- PAAs will continue to communicate Preadmission Review (PAR) results to the NFs as they do today
What IS Changing (ADDITIONAL STEPS)?
- The NF shall submit the ODM 9401 to the PAA within their region for any fee-for-service (FFS) NF stay of greater than 90 days OR for a new Medicaid applicant.
- Do not submit for Medicaid Managed Care or MyCare Ohio
- Do not submit if less than 90 days or if person is already Medicaid eligible
- The NF shall submit the form to ODM for any FFS discharge.
In the coming weeks, ODM will hold informational webinars for stakeholders on this updated process. The following documents review the changes, and ODM encourages providers to review them before the webinar, to generate questions and maximize the utility of each webinar.
Please note: these documents are not final and may be subject to change prior to the webinar date.
For questions regarding the 9401, please contact Nisha Hammel, Director of Advocacy, at nhammel@leadingageohio.org or call 614-545-9026 or Anne Shelley, Director of Regulatory Affairs, at ashelley@leadingageohio.org or call 614-545-9030
Webinars, staffed by ODM employees, will be held at the following times:
Questions can be sent to Kelsey Gallagher at Kelsey.gallagher@medicaid.ohio.gov.